Day of Coordination

Day of Coordination

Our Day of Coordination service is perfect for the couple who need on-site assistance on their wedding day. This includes month of coordination.

Vendor Management

Meet/contact vendors
Schedule/accompany vendors on venue-site walk through (if necessary)
Confirm all vendor services before the wedding
Create wedding day timeline and distribute to vendors
Create vendor contact information


Rehearse/oversee processional and recessional with officiant and wedding party
Review wedding party roles
Distribute wedding day timeline and contact information of the wedding planner to the wedding party


1 planning session and 1 follow up meeting to include site visit and timeline meeting 10 days prior to wedding date
Meetings can be combined if needed. Calls, texts, and emails always welcome
A la carte services available upon request

Wedding Day Coordination

Onsite coordination and supervision of the ceremony and the reception
Lead planner and associate will arrive to reception site 3 hours prior to start of event
Address any issues that may arrive
Set-up of chairs, aisle runner, programs, unity ceremonies, etc.
Set-up of guest book, place cards, photos, menus, favors, cake knife, etc.
Supervision of all vendor deliveries and set-up
Distribute bridal flowers if not delivered earlier in the day
Use of our emergency wedding kit
Coordination and timing of ushers house party, attendants, bride and groom
Bustling of the wedding gown
Delivery of food and beverage during sneak peek of reception space
Coordination of vendors for announcements, first dances, toasts, cake cutting, bouquet, garter, and formal exit
Distribution of any final payments or gratuities to the vendors
Supervision of bride and groom exit, passing out favors
Help load gifts, personal items, and keepsake items into designated vehicles and to assigned persons

Wedding Planner St. Petersburg / Sarasota / Tampa Bay Area

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